Working Group Guide

This Guide is intended to help SNAPP working groups navigate the process of launching, managing and concluding their projects, including:

  • Periodic check-ins and reporting
  • Acknowledging SNAPP in research products
  • Collaborative Decision-making, Authorship, Open Data and Publication Guidelines
  • Resources for Archiving Datasets

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Periodic check-ins and reporting

We aim to keep reporting streamlined and efficient. This may take the form of periodic cohort meetings, a survey of or video calls with the PIs and postdocs of individual groups, as well as a final written report. We hope this process provides you an opportunity to reflect on project goals, progress and needs, and enables SNAPP to best support your team. We use your responses to:

  • inform the SNAPP Board about your team’s breakthroughs and innovations
  • promote your team’s achievements to current (and future) donors, partners, and the media
  • understand emergent needs and how best to support your team through challenges
  • improve SNAPP’s project management efforts over the long-term

 

Acknowledging SNAPP in research products

When your team begins to produce public-facing products, please include within those products the following text in order to properly acknowledge SNAPP: This work resulted from the Science for Nature and People Partnership (SNAPP) [Insert your Working Group Title] Working Group. SNAPP is a partnership of The Nature Conservancy and the Wildlife Conservation Society.

Download SNAPP logos here to include in your products, presentations, and other media.

 

Collaborative Decision-making, Authorship, Open Data and Publication Guidelines

SNAPP working groups engage people broadly across sectors, disciplines and world-views. We each come to the collaboration with assumptions that are sometimes so deeply embedded that we don’t recognize them as bias. Many of these questions can be resolved quickly, and it is important to touch on them at your group’s inception and revisit them often.

  • How will your group make decisions?
    • Consensus?
    • Executive decision?
    • Majority rules?
    • Delegate to a small group?
  • How will your group ensure credit and reward, so that you can help participants get their particular needs fulfilled?
    • What is it that’s motivating people to participate?
    • What’s going to feel to them like a valuable reward for their work, (which may vary widely across different types of people)?
  • As the group starts discussing particular products, how will you decide who might lead them, and how participants will be acknowledged for their contributions?
    • Slot in a discussion of authorship agreements and data sharing agreements early in your group’s journey
      • Data on human subjects, even if acquired by a third party, may require a formal review by an Institutional Review Board
      • Indigenous knowledge and data sovereignty must be treated carefully and may take some time to navigate
    • How will your group plan to make your results and products widely available?
      • SNAPP recognizes and respects the intellectual property rights of data owners who contribute their data to SNAPP research projects.
      • We strongly encourage that all data produced during a SNAPP research project be well documented, preserved, and openly accessible in a long-term data repository (e.g. KNB Data Repository, NODC, NCDC, Dryad).
      • Software generated for SNAPP projects (including all scripts and models) should be free and open source (universal access) when possible, and deposited in an appropriate archive and/or version control system (e.g. GitHub)
      • Journals with open access options or options to post draft versions of accepted manuscripts are strongly preferred

SNAPP working group membership and products typically evolve as the team learns from and to work with each other. Check in with your point-person regularly to problem solve and adjust budgets to cover fees associated with getting data and publications ready for open access.

 

Resources for Archiving Datasets

  • List of the SNAPP products on KNB data repository
  • Archive example:
    • This SNAPP Amazon Waters product has been downloaded more than 4.5k times and has an associated data paper to further describe the product:
    • Feedback from Michael Goulding (PI of SNAPP Amazon Waters): “on numerous occasions people would ask us when the data would be available, and it was a pleasure to let them know that it already was available online. This placed our SNAPP team in the open access arena, which is to say, the future.”
  • Data submission information: https://knb.ecoinformatics.org/about
  • Note: add “SNAPP” as a keyword to your archive so we can list it!
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